Guides

Labelling a move

The original use case. One code per box, and the box tells you what's inside without being opened.

1. Create a Moving boxcode. Give it a box number, the room it's packed in, and the room it's going to.
2. List the contents as you pack. Tick items off as they go in.
3. Mark it Fragile if it is — scanners see a warning badge before they pick it up.
4. Print the label from the Print Studio and tape it to the box. Avery 5160 gives you 30 per sheet.
5. On moving day, scan a box and tap Mark as delivered, then Unpackedas you empty it. You always know what's still sealed.

Because the code is dynamic, adding three more things to a box later is an edit, not a new label and a crossed-out Sharpie list.

Running stock on QR codes

One code per bin, shelf or SKU, counted where the stock actually is.

1. Create a Stock item code with the item name, SKU, unit and bin location.
2. Set Reorder at to the level where you want a warning. Leave it at 0 to turn the warning off.
3. Stick the label on the bin.
4. Scan to count: + and − for small corrections, or type an exact figure after a full count. Every change stamps the time it was counted.
5. Below the reorder point the scan page shows a low-stock badge, so anyone walking past can see it needs ordering.

For a whole warehouse at once, build the bins in a spreadsheet and use Bulk create → CSV import.

Printing labels that line up

Label sheets are unforgiving — a small offset ruins 30 labels at once. This takes two minutes and saves a sheet.

1. Pick your exact Avery product in the Print Studio. The number is on the box.
2. Turn on Cut guides and print one page on plain paper.
3. Hold it against a real label sheet up to a window. The dashed outlines should sit on the die-cuts.
4. If everything is shifted, it's almost always the printer: set scaling to 100% / Actual size, never “Fit to page”, which shrinks the sheet by a few percent and drifts further from true down the page.
5. Turn cut guides off and print for real.

Making codes scan reliably

• Keep contrast high. The studio warns you below 3:1 — pale-on-pale looks lovely and doesn't scan.
• Don't crowd the quiet zone. The margin around a code is part of the code.
• Print at least ¾" square for a phone at arm's length, and bigger for anything scanned from a distance.
• Going to a commercial printer? Export SVG— it has no resolution, so it can't be printed soft.

Locking a code

Marking a code Privatemeans only you — or your team — can open it. Anyone else hits an access-denied screen, but the scan is still recorded with its IP and approximate location. That's the setting to use for anything you'd want a trail of if it went missing.

Bulk creating from a spreadsheet

1. Open Bulk create → CSV import and download the template.
2. It has a worked example row for every content type. Keep the header exactly as-is — mismatched files are rejected rather than half-imported.
3. Fill only the columns your type needs and leave the rest blank. Lists use | between items and :: between parts of an item.
4. Upload. Any bad rows are listed with the line number, and nothing is created until they're fixed.